BSF Multiple Subjects

Overview

The following image depicts at a high-level the steps required for submitting a multi-subject order.

Step 1: Create New Order

• Click on Batches.
• Click on New Batch.
• Click New Order underneath the Actions column for the appropriate Study.

• Choose the option for new order type.
• Click Next Step(BSF Standard Order Type)

• Select option for ordering services and submitting samples for multiple subjects.

Step 2: Batch Definition

• Ability to 'Download Template' and once populated 'Upload' records to Gigpad.

a) Template: You must download template and save it to your Desktop.

Do not change the format of the template, or files will not upload. The format should be Excel 97-2003.

IMPORTANT: Every line represents a container. If more than 1 tube is sent per subject, every single tube must be entered in a different line. When sending whole blood for processing the draw date and container tops are required.

The following container tops are recognized by our systems: • Purple • Red • Pink • Lavender • PaxGene • Yellow

Whole Blood Example

Note: In Excel, zero’s frequently get cut off. For example, if Subject Identifier is put in as “000012345,’ it will populate as ‘12345.’

Other Specimen type example

b) Upload: If file upload completes successfully, `Sample Input Files` box will be populated with file detail similar to below.

Step 3: Container Information Validation

The following screen will be pre-populated with the information from the file.

Step 4: Select Services

Continue to the services selection screen If the derivatives need to be shipped out, select a processing service + ship-out). For example DNA Extraction + Ship out

Step 5: Billing Information

Continue to the billing screen and review and confirm.

Step 6: Review Order

Step 7: Order Confirmation